Frequently Asked Questions
Do you have more questions? We have the answers.
What can an event manager do for us?
Basically in twenty words or less: Save time and money, align key objectives, eliminate stress, trouble shoot and make your company look great!
We all know time is money, so when researching venues for example, we know who to contact and what questions to ask. We also know how to evaluate all the different offerings put forward to be able to compare apples with apples. We will effectively work for you to ensure all suppliers, staff and associated costs align with the event plan to meet and exceed the event objectives.
How much lead-time will it take to organise an event?
We suggest at least one year for conferences and award dinners, this is mainly to ensure you get the best-suited venue for your particular needs locked in. For a smaller event or function, such as a breakfast seminar, client hosting event, workshop etc, we would recommend a minimum of 3 - 6 months.
We have started planning our event and have a few things locked in but no longer have the time to finish the job - can you help?
Of course, we are happy to come in at any point to assist you - even if it's tomorrow! We can provide peace of mind that everything is under control by checking off all key areas and providing structure around the event planning so all who are involved know exactly what they are doing and when.
What happens if I need to cancel my event? Can I get insurance against this?
On the very odd occasion, events from time to time need to be cancelled. We discuss the implications of this with all our clients at the beginning stages of the event planning. It's crucial that all parties understand any obligations, requirements or cancellation policies related to any event. We recommend event insurance and have contacts in this area.
What tasks are included in your services?
Think of it as a pick 'n' mix, some items of choice may include: venue comparisons, booking speakers and MC's, organising audio visual, menu selection and wine matching, event styling, arranging travel, designing invitations, menus and powerpoints etc, customised trophy sourcing, organising exhibition and trade, VIP and speaker gifts, attendee registration management, conference apps, plus so much more! Lets chat about what services you need.
Can you help with choosing speakers, MC's, printing name badges, designing power points, parking attendants etc?
Yes, yes, yes, yes and yes, that is what we do (and sooooooo much more!). However, we can't turn a pumpkin into a carriage, turn your CEO into a stand-up comedian or bring back Buck!
How much will it cost for Tom Dick and Harry to manage my event?
Probably less than you think, it all depends on the amount of work involved. Keep in mind that we are completely transparent - this means that we don't take commissions from venues or any suppliers, we simply negotiate the best possible rates for our clients.
What is the smallest and largest event you can cater for?
An event for one is not fun at all so lets say two. The biggest events we cater for are conferences for 500 and award dinners for 800.
What are the payment terms or deposits required for an event?
Generally we work on 30% on initiation, 30% at the mid-way point and the remainder post event. All payment terms are seven days, however we are happy to come to any arrangement that is suited to both parties - just ask!